Executive Assistant

RAKBANK is looking to hire an Executive Assistant to be responsible for providing administrative support, whilst ensuring the services are provided in an effective and efficient manner.

Main Responsibilities

• Carrying out all administrative tasks, ensuring all activities are completed within timescales and with a high degree of accuracy, whilst providing excellent customer service, to both external and internal customers, and adhering to all appropriate process and procedures
• Performing a variety of administrative or executive service support that is highly confidential and sensitive
• Coordinating office management activities
• Managing effective communication with senior management in a professional and courteous manner
• Organizing and managing periodic meetings, ensuring active participation by all team members
• Managing presentation and time slots during meetings
• Preparing and circulating minutes of the meeting
• Following up on action point closure of minutes of the meeting
• Ensuring all tasks carried out comply with Bank operating policies, procedures and standards
• Gathering data, collating information, producing and submitting reports/presentations to ensure the accuracy and timely delivery of information
• Acting as a focal point for internal customer’s queries and liaise as a matter of urgency with appropriate departments of the Bank to resolve difficulties in order to ensure first class standard of service

• High standard of oral and written communication
• Advanced PC Skills 
• Organizational skills

Education level required:

• University degree or equivalent

Experience:

• Minimum 2 years’ experience in administration/secretarial role